Office Manager -100% from 6-24 November -URGENT

Ref 2587862 | Date: 28 Oct 2026

Academic Work Switzerland

For our client, a growing trading company located in the center of Geneva, we are looking for an Office Manager to ensure a replacement from 6 to 24 November 2026 inclusive.

Do you enjoy contact, are you organized, and do you appreciate dynamic professional environments? You will contribute to the smooth daily running of the office and the quality of visitor reception.

Office Manager (M/F)-100% from 6-24 November -URGENT
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About the role

Puring the absence of the person in charge of reception and office management, you will ensure the continuity of the daily activities of the office. In contact with visitors and internal teams, you will ensure professional reception and a smooth organization of spaces and services. A handover is planned at the start to familiarize you with the company's habits and procedures.

Tasks
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• Welcome visitors, accompany them to the meeting room and offer them drinks. .
• Maintain the reception and meeting rooms in order and ready for use, taking the reservation schedule into account
• Answer telephone calls and forward them to the relevant interlocutors.
• Process emails related to reception, receive deliveries and manage mail as well as DHL shipments.

We are looking for

• Excellent command of French and English, both spoken and written
• Availability from 6 to 24 November inclusive
• Good practical knowledge of Outlook, especially for managing emails and calendars, and easily uses common office tools.
• A neat appearance and professional attire adapted to a business environment
• Good organizational skills and flexibility in the face of unforeseen events

An asset if you possess

• Initial experience in reception, administrative assistance or office management

To succeed in this role, your personal skills are the following :

• Organized
• Sense of service
• Very good interpersonal skills

Our recruitment process
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This recruitment process is managed by Academic Work and our client wishes that all questions concerning the position be addressed to Academic Work.

Our selection process is continuous and the advertisement may be closed before the end of the recruitment process if we have moved to the next phase. The process includes tests which are tools allowing to find the right talent for the right position, to promote equality, diversity and a fair process.

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