Office Coordinator 40% - Student

Ref 2589264 | Date: 4 Nov 2026

Academic Work Switzerland

Are you motivated by a daily routine that is rhythmic and never static? Are you the person people call when things need to be organized, unblocked, or arranged?
You are available at 40% and ready to be at the heart of a dynamic office's life? This job could well be yours.

Office Coordinator 40% - Student
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About the role

At Academic Work, we have been supporting professionals at the start of their careers for nearly 30 years. What distinguishes us? A strong corporate culture and the unwavering commitment of our employees.

And that is where you come in: we are looking for an Office coordinator at 40% to support the daily life of our Geneva office.

In this role, you are the central point of contact for the office: you ensure that everything works - from the coffee machine to presentations for the Branch Manager. You are at once a logistical conductor, a daily problem solver, and the guarantor of the smooth functioning of the office in the face of demanding sales teams. In short, the person without whom the office would not run as well.

Tasks
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• Manage office organization: supply orders, internal requests (equipment, IT), monitoring consumables, workstation setup
• Be the interlocutor for external service providers (cleaning, concierge, deliveries, etc.)
• Create weekly presentations and support the Branch Manager in disseminating communications
• Drive the design and logistics of internal events with unifying energy (from weekly aperitifs to the Christmas party)
• Manage expenses related to office management and ensure coordination with the Finance team
• Monitor and handle calls as well as contact / info emails

We are looking for

You are ideally:

• Student enrolled for at least another 12 months
• Equipped with a true sense of service, you also know how to say no and prioritize
• Organized, reactive, and equipped with excellent stress resistance to keep a cool head in the face of unforeseen events and emergencies
• Driven by positive energy and communicative, you naturally contribute to a good working atmosphere
• Comfortable with the Google Office suite (Google sheet, Google slide, etc.)
• Fluent in French, with a very good level of English (C1)
• Available at 40% (4 shifts per week) with mandatory presence on Monday mornings and Thursday afternoons, plus two additional shifts of your choice between Mondays, Tuesdays, Wednesdays, and Thursdays
• Flexible up to 50% during certain periods (end of March for example)
• Motivated to participate in the Branch's major events (Goal Trip, Summer, Autumn, Christmas)

Our recruitment process
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This recruitment process is managed by Academic Work.

Our selection process is continuous and the advertisement may be closed before the recruitment process is completed if we have moved to the next phase. The process includes two tests: a personality test and a cognitive test. These tests are tools used to find the right talent for the right position, in order to guarantee equality, diversity, and a fair process.

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