Executive Assistant & Office Manager (60 %)

Some people see tasks. You see solutions.

At Cocon family, we accompany children, adolescents, and families in challenging life situations. Our specialists perform demanding and valuable socio-pedagogical work on a daily basis.
In order for them to concentrate on the essentials, there need to be people in the background who think ahead, organize, and take responsibility. People like you.

Your role at Cocon family

As an Executive Assistant & Office Manager, you are a central hub of our company.
You work closely with our management, corporate development, and our specialists. You ensure that information flows, appointments are kept, and that open tasks result in concrete outcomes.
You do not wait for someone to explain every next step to you. You recognize what is needed, set priorities, and take action.
In doing so, you deal with both people as well as numbers, documents, and digital systems.

What makes your daily work exciting

You bring people and information together.
You receive new case inquiries, coordinate the next steps, and ensure that nothing is left lying around. You accompany the administrative opening of new orders and keep an eye on important documents, cost approvals, and deadlines.

You ensure that our organization functions. You coordinate appointments, prepare meetings, take minutes, and follow up on pending items. At the same time, you take care of general correspondence, office management, and cooperation with internal and external contact persons.
You work carefully with numbers and documents.
You support the creation and control of service invoices, maintain our document filing, and ensure that administrative processes are processed completely and traceably.
You support our employees.
You help with administrative personnel processes, coordinate internal training, and support the organization of entries, exits, and other HR tasks.
You help shape our future.

We are constantly developing our organization further. Digitization, automation, and the meaningful use of artificial intelligence are important topics in this regard.

You contribute your own ideas, question existing processes, and help us make administration simpler, faster, and better.

What we appreciate about you

You are a person who can be relied upon.
You work in a structured, careful, and independent manner. Even when several things are happening at once, you remain calm, friendly, and solution-oriented.
You communicate clearly, think ahead, and have the courage to address things when they can be improved.
And most importantly: You bring humor. Because despite all professionalism, we also like to laugh.

Professional requirements

A commercial apprenticeship or a comparable qualification forms a good basis. You have already gained several years of experience in administration, office management, or as an assistant to management.
You are proficient in common MS Office applications, enjoy working with digital tools, and have very good German skills.
Experience in the social sector is welcome, but not a prerequisite. More important to us are your personality, your reliability, and your willingness to learn new things.

What awaits you with us

A workplace with meaning. And with room for creativity.
At Cocon, you work in a company whose activity makes a direct social contribution.
At the same time, we are an organization that is evolving and taking new paths.
You will find short decision-making paths, direct contact with management, and the opportunity to actually implement your ideas.
We are looking for someone who wants to take on responsibility and grow together with us.
You will be given space to organize your tasks independently, to develop professionally, and to take on additional responsibility over time.

Sounds like you?

Then we should get to know each other.
Perhaps you are exactly the person who fits us.
We look forward to your application and to learning more about you.

Cocon GmbH
Stefan Heun
Stauffacherstrasse 101
8004 Zürich
Mail: stefan@cocon.family
Telephone: 078 647 31 89

You can learn more about us at: www.cocon.family