Administrative Assistant

La Fondation La Clairière is a warm and adapted living space to welcome elderly people, offering quality infrastructure and a respectful environment. We are committed to creating a place where everyone can feel safe, well-surrounded, and listened to. Our teams work every day to ensure the well-being of our residents with a human and benevolent approach.

In order to complete our stewardship and technical department, we are looking for an

Administrative Assistant

Activity rate of 60 %

Start date: to be agreed

Your main missions:

• Ensure the administrative secretariat of the stewardship and technical department (mail, reports, summons, minutes, archiving) and support the Manager in the preparation of audits and the monitoring of objectives.
• Ensure the staff planning for the stewardship, laundry, cafeteria, and technical sectors, as well as the monitoring of absences, leave, and replacements.
• Use and maintain the quality monitoring program (Optimiso) up to date: entry and monitoring of incidents, non-conformities, and corrective actions.
• Prepare, update, and distribute internal documents, forms, and department procedures.
• Ensure the administrative monitoring of orders, delivery notes, and invoices, as well as the maintenance of stock and equipment monitoring tables.
• Ensure the interface between the Manager, the respondents, and other services, and participate in the drafting of minutes and reports intended for Management.
• Participate in the administrative process of admission and departure of residents.

Profile sought:

• Training: CFC in commercial employment or administrative training deemed equivalent; confirmed experience in a similar position is also taken into consideration.
• Required experience: Minimum 3 years of experience in an administrative position.
• Language: Mastery of spoken and written French.
• IT tools: Good mastery of IT and office tools.
• Organization: Ability to work in an organized and methodical manner, and to anticipate.
• Rigor and discretion: Reliability and sense of confidentiality in data processing.
• Communication and collaboration: Interpersonal skills, sense of listening, and team spirit.
• Flexibility: Open-mindedness, flexibility in work organization, and desire to learn.

Working conditions:

• A pleasant, attractive, dynamic, and varied working environment within an interdisciplinary team that prioritizes human contact, innovation, and training.
• The opportunity to become an important actor in an institution with quality infrastructure and an excellent reputation.
• To evolve and develop your skills in an environment that values good practices and a sense of responsibility.
• A working atmosphere based on involvement, trust, transparency, and respect for others.
• Easy access (parking-public transport) and an attractive catering offer.

Our spaces are designed to offer a pleasant setting, allowing everyone to evolve in the best possible conditions.

If you share our values and wish to join a benevolent team, where respect and listening are essential, La Fondation la Clairière is made for you. Join an establishment where you can develop your skills while actively contributing to the well-being of our residents.

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