Medical Secretary at 80%

• 07 September 2026
• 80%
• Indefinite duration
• Route du Vignoble 60, 1175 Lavigny

Integrated into the heart of a large recognized institution, the hospital of the Institution de Lavigny is one of the French-speaking reference centers for patients with brain injuries requiring neurological rehabilitation, or suffering from difficult-to-treat epilepsy.

Open since 1 July 2024, the Service universitaire de neuroréhabilitation (SUN) is an innovative structure linking two institutions, the CHUV and the Hôpital de Lavigny. With 75 beds and nearly 200 female and male employees, the SUN provides highly specialized and interdisciplinary care in academic neurorehabilitation, for more than 500 hospitalized patients and nearly 2000 outpatient patients per year.

It is within this framework that the hospital department is developing, while keeping alive the values dear to it:

Benevolence, equity, respect, and responsibility in a collaborative managerial approach.

We offer you the possibility to discover exciting work in neuro-rehabilitation, at the heart of interdisciplinarity, in a partnership relationship with patients and their loved ones.

Within the medical secretariat team of the Département Hospitalier de Lavigny, we are looking for a:

Medical Secretary at 80%

Your mission:

Within our medical secretariat, you contribute to the smooth administrative and organizational functioning of hospital activities, by ensuring quality support for patients, residents, and various health professionals.

Your main responsibilities:

• Ensure the registration and follow-up of hospital admission requests;
• Manage, monitor, and control financial guarantees with insurance companies as well as requests for stay extensions;
• Organize and coordinate internal and external medical transport, particularly for patient and resident appointments;
• Ensure the management of medical calendars and appointment scheduling;
• Guarantee the telephone availability of the secretariat in collaboration with the team;
• Welcome and orient patients, residents, their loved ones, and various interlocutors;
• Perform the typing and formatting of medical reports, correspondence, and other medical documents;
• Ensure the follow-up of billing processes in various IT tools;
• Keep the statistics and administrative procedures of the secretariat up to date;
• Collaborate closely with doctors, nursing teams, and various internal and external partners.

Your profile:

• Training as a medical secretary or commercial/administrative training, ideally supplemented by experience in the healthcare field;
• Professional experience in a medical secretariat or a hospital environment, an asset;
• Excellent command of French, both oral and written;
• Good ease with IT tools and administrative software;
• Developed sense of organization and priorities;
• Recognized for your rigor, autonomy, and reliability in managing administrative tasks;
• Excellent interpersonal skills and a great sense of hospitality;
• Ability to work in a team and collaborate with interlocutors of various functions;
• Discretion and respect for the confidentiality inherent to the medical field.

We offer:

• Stimulating and exciting work within an institution belonging to the Vaudois neuro-rehabilitation sector, recognized for the quality and diversity of its services, which despite its large-scale mission remains human-sized;
• The possibility to highlight professional skills in an interdisciplinary manner where each skill is valued and taken into account;
• Belonging to a committed and motivated team and being able to contribute to projects to improve the quality of care in an environment where the human element still has its place;
• The possibility to take on many exciting challenges in a context of expanding the structure, in close collaboration with an involved, committed, and benevolent management team;
• A magnificent working environment in new premises where hippotherapy, climbing wall, and modern therapeutic pool treatments are practiced, all with an implemented robotic park;
• Working conditions according to the CCT of the Vaudois sub-public health sector;
• Social benefits of a large institution, cafeteria, free parking, public transport ensured from Morges station.

Start date: 1 January 2027

Application deadline: 15 September 2026

Information: Isaline Meylan, Responsable Pôle Administration, 021 821 45 53

Interested in this mission? We look forward to receiving your complete application file (cover letter, CV, copies of diplomas and work certificates).

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