Head of the Office

Head of the Office, 60 - 70%

Under the motto «Selbständigkeit als Chance», the Stiftung Arbeitsrappen has been supporting unemployed or people threatened by unemployment on their way to professional self-employment for over forty years – with interest-free loans, specialist support, and coaching. For the management of our office, we are looking for a committed, communicative, and independently acting personality, effective immediately, who will professionally manage the administrative processes of the foundation, effectively support the Board of Trustees, and further strengthen our visibility. We offer an exciting and varied activity, a high degree of self-organization and creative freedom, and a flexible working environment in a very attractive location in Basel.

Your area of responsibility:

• Management of the office: Organization of all administrative processes, point of contact for inquiries via telephone and email, systematic filing, IT coordination
• Meeting management: Agenda planning, compiling documents, sending invitations, minute-taking
• Financial accounting: Maintaining the accounts including cash management and accounts payable, participation in budget planning
• Audit & annual financial statements: Organization of the audit, preparation of the annual financial statements in cooperation with the finance department
• Loan administration: Contracts, disbursements, repayments, dunning process, debt collection
• Maintaining communication channels: Annual report, mailings, website, social media
• Event organization: Planning & execution of events for clients and donors
• Coordination of stakeholders: Board of Trustees, coaches, clients, partner institutions
• Fundraising measures: Occasional further development and implementation
• Donor care: Donation letters, acknowledgments, donation confirmations

Your profile:

• Commercial competence: Sound knowledge for the reliable management of the office and accounting
• Communication strength: Joy in writing annual reports, social media posts, and editorial texts
• Independent way of working: Structured, responsible, and solution-oriented personality
• NPO experience: Ideally training/further education in the NPO sector and initial practical experience

We look forward to your meaningful application to felix.merkli@arbeitsrappen.ch, designated President of the Stiftung Arbeitsrappen.