Head of Administrative Coordination at 80%

Directly reporting to the General Secretary
Head of Administrative Coordination at 80%
Directly reporting to the General Secretary, you hold a central position within the municipal administration. You ensure the coordination and follow-up of cross-functional administrative files and are responsible for the organization and smooth functioning of the municipal reception, composed of two employees.
Head of Administrative Coordination at 80%
Missions:

• Ensure the coordination and administrative follow-up of cross-functional files of the municipal administration;
• Organize and supervise the functioning of the reception, supervise the team and guarantee the continuity and quality of the welcome;
• Coordinate the processing of mail, the monitoring of deadlines and the flow of information within the administration;
• Ensure the management and administrative follow-up of various municipal services, authorizations and procedures;
• Prepare and ensure the administrative follow-up of meetings, files and decisions;
• Ensure the proper use and update of administrative management tools, databases and internal procedures;
• Actively participate in the reliability, simplification and continuous improvement of administrative processes;
• Collaborate closely with the General Secretary and the various services of the administration.

Experience within a public administration, ideally municipal, is an asset.
Special working conditions:

• Federal Diploma of Executive Assistant or a university degree deemed equivalent;
• Proven professional experience in an administrative function including responsibilities for coordination and file follow-up;
• Demonstrated experience or aptitude in supervising a small team;
• Excellent command of French, both spoken and written;
• Very good command of IT tools and ease with digital environments;
• Excellent organizational skills, rigor and ability to simultaneously manage multiple files and deadlines;
• Autonomy, spirit of initiative and ability to define priorities;
• Interpersonal skills, sense of collaboration and public service;
• Professional discretion and strict respect for confidentiality. jpidbd5192djm jpit0834jm jpiy26jm