Archivist – Document Management Specialist

--- base: meta-keywords: meta-viewport: width=device-width, title: Archivist -- Document Management Specialist --- Archivist -- Document Management Specialist ==================================================== ### Join MSF OCG as an Archivist -- Document Management Specialist! We are looking for passionate people ready to contribute to our humanitarian mission. Discover the job details and the qualifications we are looking for below. Inclusivity and Diversity at MSF ----------------------------------- Do your qualifications and experience not exactly match all the requirements? At MSF OCG, we are committed to promoting an inclusive culture that supports and amplifies the diverse voices of our employees. We strive to create work environments where teams of people with varied backgrounds, characteristics, perspectives, ideas, and experiences collaborate to advance MSF's social mission and improve outcomes for our patients and the communities we work with. We understand that some people may hesitate to apply if they do not meet all the job requirements. Research shows that this is particularly true for women. If you believe your profile fits this position well, we invite you to apply, even if you do not meet all the listed qualifications. We encourage applications from people of all genders, ages, sexual orientations, ethnicities, origins, religions, beliefs, disability statuses, and all other diversity characteristics. MSF does not tolerate any sexual exploitation or abuse, any form of discrimination or harassment, including sexual harassment. All selected candidates will be subject to reference checks. Context & Mission ------------------- Médecins Sans Frontières is an independent international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflicts, without discrimination and regardless of race, religion, beliefs, or political affiliation (MSF Charter). The position aims to deploy and maintain a harmonized institutional documentary architecture, adapted to the operational realities of MSF-Suisse, allowing: * Continuity of activities despite instability (security, turnover, emergencies) * Reduction of the risks of loss of critical information * Traceability, accountability, and institutional memory * Adaptability to heterogeneous field contexts. Main responsibilities ---------------------------- * Maintain and adapt the life cycle of documents, both paper and digital, of MSF-Suisse, taking into account the contexts of the missions * Ensure the application of legal retention obligations in connection with GDPR and archival standards * Mitigate the risks of loss of information * Ensure the collection, processing, description, preservation, communication, and secure destruction of documents * Design and update repositories and tools to promote document management, both at the mission level and at Headquarters * Ensure the continuity of activities of the ADOC unit during the absence of its colleagues (documentalist-digital archives) Profile sought ----------------- Education * Tertiary degree or equivalent in Information Science or History * Strong experience in a complex/international environment is an asset Experience * Proven experience in paper archive management and the document life cycle * Experience in humanitarian work is a plus Technical Skills * Mastery of standards and regulations related to archives and data protection * Knowledge of archive management and information management tools * Competence in document life cycle modeling * Interest in geopolitical issues * Knowledge of common office and collaboration tools (Microsoft 365) * Knowledge of Atom is an asset Languages * French and English are the working languages at MSF-Suisse and necessary for the position * Any other language is welcome Personal Qualities * Analytical, organizational, and structuring skills * Aptitude for pedagogy, sense of service, and transversal work * Ability to work in a multicultural environment * Aptitude for flexibility and stress management Working Conditions --------------------- * Part-time position 80% (32h/week) * Permanent contract * Workplace: Geneva * Ideal start date: As soon as possible * Gross annual salary (at 80%): from CHF 69'897.- to CHF 80'486.- (salary depending on equivalent experience and the internal salary scale). * Paid holidays: 25 days per year, pro rata temporis, plus Swiss public holidays falling during the contract period. * Pension fund: contribution to the pension fund (2nd pillar-LPP) covered at 3/4 by MSF and 1/4 by the employee. * Relocation assistance in case of moving from another country to Switzerland. How to apply ---------------- Les candidats sont invités à soumettre leur candidature via uniquement notre plateforme de recrutement en respectant les conditions suivantes. * CV (maximum 2 pages) * Cover letter (maximum 1 page) * Documents must be written in French or English. The deadline for submitting applications is set for 18 October 2026. Please note that we reserve the right to close this offer earlier if we receive a sufficient number of quality applications. [APPLY HERE](< >) Applications will be treated confidentially. Only shortlisted candidates will be contacted. We do not wish to use the services of recruitment agencies