Administrative Assistant in the Residents' Registration Office / Administrative/r Mitarbeiter/in im Bereich Einwohnerkontrolle

• 04 September 2026
• 80%
• Temporary
• German (Intermediate), French (Native language)
• Route de Fribourg 42, 1784 Courtepin
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In order to strengthen our residents' registration office, we are looking for an administrative assistant (80%). The person manages all requests and files related to residents' registration, the purpose of which is to provide authorities and public administrations with the basic information they need, including for statistical purposes, regarding people residing or staying. They ensure administrative tasks at various levels of responsibility and autonomy.

At the crossroads of French-speaking and German-speaking cultures, the municipality of Courtepin welcomes applications in French or German (mastery of one of the two languages as a native language and good knowledge of the other language).

Terms of engagement

Fixed-term employment contract of 6 months, which may lead to an open-ended contract.

Your main missions

1. Ensure reception at the counter
2. Process mail and write correspondence related to their area of function
3. Perform all changes (arrivals, departures, marriages, births, divorces, change of address, etc...)
4. Keep all documents and files for residents' and foreigners' registration up to date
5. Manage requests for information, advice, and various information, in compliance with the data protection law, regarding residence permits, certificates of origin, permit renewals, and residence certificates
6. Be the contact person for the foreigners' police
7. Enter statistical data for the OFS and for the SPoMi
8. Enter all necessary information to keep the building and housing register (RegBL) up to date
9. Keep the dog register up to date, including the "Amicus" platform
10. Keep the electoral register up to date and organize the entire process of votes and elections (federal, cantonal, communal)
11. Execute services by delegation autonomously and make decisions in standardized processes within their field of activity
12. Analyze requests and propose solutions to the hierarchical superior
13. Participate in meetings, take and write minutes at the request of the superior
14. Write mail at the request of the superior
15. Support other services, if needed
16. Be the contact person for apprentices
17. Execute all tasks not described in this specification that prove to be necessary for the needs of the service

Your profile

1. Experience in a residents' registration office
2. Training in administration or commerce at the CFC level (or training deemed equivalent)
3. Knowledge of two official languages (French, German) with a good writing ability in one of the two languages
4. Mastery of Microsoft Office software
5. Conscientious and discreet
6. Ability to work independently and in a team
7. Availability and flexibility in working hours (including voting days)
8. Sense of responsibility