Front Office & Administrative Coordinator (m/f/d), 50–60 %

For an internationally oriented company in a consulting environment, we are looking for a reliable, flexible, and service-oriented personality to start immediately at the central location in Zürich. In this versatile part-time role, you are the first point of contact for guests and employees and support the local team with organizational and administrative tasks. The workload is distributed from Monday – Friday between 08:00 and 13:00.

Your tasks

• Professional reception and care of guests, customers, and internal contact persons
• Ensuring smooth operations at the Front Office
• Supporting the team with general administrative and organizational tasks
• Coordination of appointments, meetings, and internal processes
• Organization as well as preparation and follow-up of customer meetings and events
• Support with travel bookings and the processing of expense reports
• Independent processing and forwarding of incoming emails
• Creation, revision, and formatting of presentations, documents, and correspondence
• Maintenance of contact, master, and customer data in internal systems
• Support with mailings and the updating of distribution lists
• Communication with internal and external contact persons in German and English
• Conducting research and preparation of relevant information
• Administrative support in the creation and updating of customer-related documents
• Taking on additional tasks and smaller projects within the scope of office management
• Support with holiday and absence cover within the team

Your profile

• Completed commercial training or a comparable qualification
• Initial professional experience at reception, in office management, in administration, or in an assistant function
• Experience in a dynamic, international, or service-oriented environment is an advantage
• Very good German and English skills in speaking and writing
• Availability on all weekdays Mo – Fr between 08:00 – 13:00
• Confident handling of common Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint
• Friendly, professional, and reliable appearance

If interested, we look forward to receiving your complete application documents including salary expectations via email to patrick.schulz@roberthalf.ch