Administrative Assistant 1

--- base: meta-keywords: meta-viewport: width=device-width, title: Administrative Assistant 1 --- Administrative Assistant 1 =============================== Organizational entity Division de l'information scientifique Function Administrative Assistant 1 Function code 510021 Maximum class 13 Body Administrative and technical staff Activity rate 50 % Workplace UNI Mail Registration deadline Reference 7145 Job description -------------------- The Division de l'information scientifique (DIS) of the Université de Genève (UNIGE) directs the activities of the UNIGE Library. It is also in charge of files related to scientific information. Structured as a network deploying its activities across four sites (Uni Arve, Uni Bastions, Uni CMU, Uni Mail) and a coordination service, the UNIGE Library makes available important collections as well as services intended for the university community and the city in the fields of research and teaching. The Uni Mail site of the Library wishes to recruit the skills of an Administrative Assistant (50%) on a 12-month fixed-term contract. Job description: You will be the reference person for administrative questions for the site. You will have the opportunity to leverage your experience to ensure and develop the following activities: You will assist the site manager and the sector managers by ensuring the administrative tasks inherent to the organization, management, and mission of the Site, including notably: monitoring files and absences of the site staff and assistants, operational management of assistants, management of equipment orders, correspondence, etc. You will also ensure the updating of the Site's databases, access, as well as the dissemination of various information and data within the Site or to the outside. On the financial level, you will notably ensure the management, validation, and monitoring of invoices, in collaboration with the DIS team, as well as the monitoring of payments. You will also provide logistical support by ensuring the ordering of equipment as well as the reservation of meeting rooms. In a context of reorganization of the division's administrative activities, your activities and responsibilities as well as the place of work may be subject to gradual evolution. Conditions offered * A stimulating work environment: You will work in close collaboration with the site manager and participate in work meetings internally and within the UNIGE library. You will also be required to develop transversal links with your colleagues in charge of administrative tasks at the other sites of the UNIGE Library, including the DIS administrator. * Professional development possibilities: The UNIGE Library encourages continuous training throughout the career; you may benefit from measures dedicated to the development of professional skills. Required title and skills ----------------------------- Training and experience Commercial maturity or equivalent, with at least 5 years of experience in the fields of human resources and finance. Knowledge of the University is an asset. Skills You demonstrate a developed sense of service, acquired in a transversal work environment involving various interlocutors. Reliable, precise, and rigorous, you complete your tasks with consistency, even under the constraint of deadlines or changing priorities. Versatile, you are comfortable moving from one file to another and taking charge of activities of a different nature within the same day. You have good adaptation and learning abilities, which allow you to integrate quickly into new processes, tools, or interlocutors. Organized, you know how to prioritize your tasks while remaining available to respond to occasional requests specific to a dynamic administrative environment. You appreciate teamwork and actively contribute to the smooth flow of information within the site and the division. Start date ------------------- or to be agreed Contact ------- Your application file must be submitted exclusively online by clicking on the button below "Postuler/Apply now". Any additional information can be obtained from Mme. Joëlle Muster by e-mail [;](< ; >) Additional information ----------------------------- Fixed-term contract 1 year The Université de Genève offers motivating employment conditions in a stimulating work environment. By joining us, you will have the opportunity to showcase your skills as well as your personality and actively contribute to the influence of an Institution founded in 1559. In a perspective of parity, the University encourages applications from the under-represented sex. [](< >) Université de Genève * Université de Genève Rue Michel-Servet 1 1211 Geneve * [](<>) jpid9025bfajm jpit1145jm jpiy26jm