Office Manager (M/F)-100% from 6-24 November -URGENT

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About the role ##

During the absence of the person in charge of reception and office management, you will ensure the continuity of the daily activities of the office. In contact with visitors and internal teams, you will ensure a professional welcome and a smooth organization of spaces and services. A handover is planned at the start to familiarize you with the habits and procedures of the company.

Tasks ##

• Welcome visitors, accompany them to the meeting room and offer them drinks. .
• Maintain the reception and meeting rooms in order and ready for use, taking into account the reservation schedule
• Answer telephone calls and forward them to the relevant interlocutors.
• Process emails related to reception, receive deliveries and manage mail as well as DHL shipments.

We are looking for ##

• Excellent command of French and English, both spoken and written
• Availability from 6 to 24 November inclusive
• Good practical knowledge of Outlook, especially for managing emails and calendars, and easily uses common office tools.
• A neat appearance and professional attire adapted to a business environment
• Good organizational skills and flexibility in the face of unforeseen circumstances

An asset if you possess

• Initial experience in reception, administrative assistance or office management

To succeed in this function, your personal skills are the following :

• Organized
• Sense of service
• Very good interpersonal skills

Our recruitment process ##

This recruitment process is managed by Academic Work and our client wishes that all questions concerning the position be addressed to Academic Work.

Our selection process is continuous and the advertisement may be closed before the end of the recruitment process if we have moved to the next phase. The process includes tests which are tools allowing to find the right talent for the right position, to promote equality, diversity and a fair process.

Being part of Academic Work ###

When you apply for this offer, you join the many consultants of Academic Work. You will benefit from many benefits but will also have a team of Consultant Manager to support you in this stage of your career.

Do you have any questions about this position? ###

For any question, please contact the recruitment team at the address geneve@academicwork.ch and include the advertisement identifier G2FLTC in your email

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