Administrative Assistant Property Management & Secretariat 40% (preferably Tue/Wed or Wed/Thu)

Sparhafen Immobilien belongs to Sparhafen Genossenschaft and has been firmly rooted in Zürich since 1850. As a locally anchored company, we stand for personal advice, trust, and long-term relationships. At an attractive location in Zürich, we offer comprehensive and professional real estate services and have our own real estate portfolio. Our services include property management, project development, portfolio and asset management, facility management, and the sale of real estate.

To strengthen our team, we are looking for a flexible and proactive personality as

Administrative Assistant Property Management & Secretariat 40% (preferably Tue/Wed or Wed/Thu)

Your tasks – versatile and responsible

• You receive our customers in a friendly and professional manner and ensure competent support of our telephone switchboard.
• You process telephone and written inquiries from owners, tenants, and tradespeople and ensure reliable and service-oriented communication.
• You coordinate incoming and outgoing mail and ensure the careful digitization and filing of documents.
• You actively support our property managers in the care and administration of the real estate portfolios. In doing so, you undertake, among other things, the issuance of repair orders as well as the creation of lease agreements, addenda, and agreements.
• You ensure the demand-oriented management and procurement of office supplies as well as the readiness of the meeting and break rooms.

Your profile – structured and service-oriented

• You have completed training as an Administrative Assistant in Real Estate or a course as a career changer in Real Estate Management Assistance, as well as professional experience in the real estate industry.
• You convince through your strong customer and service orientation, communicate confidently and friendly, and enjoy working in a team.
• You work in a structured, exact, and independent manner and maintain an overview even in hectic situations.
• You have proficient German language skills and good English skills in spoken and written form.
• You are proficient in handling MS Office; knowledge of Rimo R5 is an advantage.

Our offer – varied and attractive

• A versatile activity with great creative freedom and opportunities for co-determination.
• A small, professionally skilled, and motivated interdisciplinary team.
• Short decision-making paths and a collegial working environment in the heart of Zürich.

Ready for the next step in your professional career?

If you have any questions, Simone Rüttimann will be happy to assist you.

We look forward to receiving your application via our recruitment platform.

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