Employee Course Administration (80%)

Fabia – Together for integration and equal opportunities

We are the competence center for migration in the Canton of Luzern. With commitment and expertise, we advocate for a solidary coexistence as well as an open and equitable society.

Our offerings include counseling, education, and networking. On behalf of the Canton of Luzern and municipalities, we offer German and integration courses decentrally in several Luzern municipalities.

To strengthen our administration, we are looking for, as of 01 January 2027 or by arrangement, an

Employee Course Administration (80%)
for the area of German and integration courses

Your tasks
In our three-person course administration, you will ensure well-organized course operations. Additionally, you will undertake simple tasks in accounting and support the reception.

• Tendering and administration of the courses as well as maintenance of course and participant data in Semco
• Processing of registrations, changes, and cancellations as well as sending of course information
• Contact with course instructors, participants, interested parties, and municipalities
• Creation and control of invoices as well as close cooperation with the accounting department
• Participation in room and material planning in cooperation with course planning
• Participation in the optimization of administrative processes and in quality assurance
• Participation at the reception: telephone information, receipt and forwarding of inquiries,
• Appointment scheduling as well as greeting visitors and those seeking advice
• Support of the accounting department, e.g., with payment reconciliation and simple settlements

Your profile

• Experience in administration and/or course organization; experience in the education sector is an advantage
• Very good IT skills (MS Office, Teams) as well as affinity for digital tools and databases
• Enjoyment in dealing with numbers and interest in accounting; initial experience is a plus
• Structured, reliable, and deadline-oriented way of working with an eye for the big picture
• High service orientation, enjoyment in contact with people from different life worlds
• Proficient German language skills in speaking and writing; other languages are an advantage
• Flexibility and willingness for cross-departmental cooperation, during assignments at the reception
• Interest in the topics of integration, migration, and equality of opportunity

We offer

• A versatile and responsible activity with scope for design
• Close cooperation with the management of course administration as well as an experienced and committed team
• Appreciative working atmosphere with short decision-making paths and flexible working hours
• Centrally located workplace in Luzern as well as insights into the diverse activities of Fabia

Ready to make a difference?
Would you like to help shape our courses with your organizational talent? We look forward to receiving your electronic application dossier by Monday, 23 November 2026 at the latest to

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