Administrative Assistant

Ref 2583813 | Date: 8 Oct 2026 EPFL EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and is ranked in the global top 20 in many academic rankings. EPFL has more than 6'500 staff members who bring the three main missions of the School to life: education, research, and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17'000 people, including nearly 12'500 students and 4'000 researchers from more than 120 different nationalities. Mission The Service de promotion des sciences (SPS) of EPFL in Valais is looking for an Administrative Collaborator at 40% to contribute to the organization and success of its activities intended for young people, schools, and the general public. At the heart of the operational functioning of the SPS Valais branch, you will ensure the administrative, logistical, and organizational coordination of scientific mediation programs and events. Working in close collaboration with the members of the SPS team, you will ensure the smooth running of activities, from their promotion to the collection of feedback on the activity, including the monitoring of registrations and contact with schools and parents. Through your commitment, you will contribute to making science and technology discoverable to young people in French-speaking Switzerland and actively participate in the mission of awareness and inspiration carried by EPFL. Main tasks and responsibilities * Ensure the administrative, organizational, and logistical management of the service's scientific mediation activities in Valais. * Manage the promotion of activities, the monitoring of registrations, and exchanges with parents, schools, or other relevant interlocutors. * Organize the resources necessary for holding activities, including the reservation of venues and the preparation of material and documentation. * Contribute to the monitoring and evolution of activities by collecting and analyzing feedback from participants and preparing the summaries necessary for the service's reports. * Participate in team meetings and contribute to a spirit of collaboration, mutual aid, and sharing within the service. * Participate in the various events of the Service de promotion des sciences according to needs. Profile * Professional experience in administrative management and support of activities or projects, ideally in the field of scientific mediation, education and/or events; additional training in these fields is an asset. * Experience in managing administrative processes involving the monitoring of registrations, coordination with external audiences, and simultaneous management of multiple deadlines. * Experience in interactions with various external audiences, in particular schools, children, parents, and institutional partners; Good knowledge of the school environment in Valais is an asset * Excellent command of French is essential; command of English and/or German is an asset. * Very good organizational skills and ability to work independently, take initiative, and collaborate effectively in a team. * Schedule flexibility allowing for occasional presence during institutional events during the week and some Saturdays per year, with time compensation according to current procedures. We offer At EPFL, we are convinced that everyone can accomplish great things when they evolve in a benevolent, respectful, and conducive to success environment. By joining our institution, you will contribute to shaping the future of society through education, research, and innovation. We offer an inspiring, international, and collaborative working environment, where your contribution has a concrete impact and where your ideas are valued. Thanks to a flexible working framework and attractive employment conditions, we are committed to creating an environment in which everyone can flourish, develop their potential, and make a difference. Beyond your professional activity, our campuses host a dynamic community in a unique setting, driven by many initiatives in favor of equality, inclusion, diversity, well-being, and sustainability. Throughout the year, a varied program of cultural, sporting, and community activities also reinforces campus life. [Discover our employment conditions and the benefits offered to our female and male collaborators.](< > "") Information Start date: as soon as possible Place of work: EPFL Valais-Wallis, Sion (with occasional travel to EPFL Lausanne) Min occupancy rate: 40% Max occupancy rate: 40% Contract type: CDD Duration: 1 renewable year Reference: 2512 jpida822563jm jpit1041jm jpiy26jm