Administrative Assistant at 90%

• 16 September 2026
• 90%
• Indefinite duration
• Rue Saint-Martin 25/Côtes de Montbenon 16a, 1003 Lausanne

Le CVAJ is an association serving children and young people in the canton of Vaud. Its mission, complementary to public action, aims to contribute to promoting aid to childhood and youth. Le CVAJ is composed of different structures, including L-Accueil en Milieu Familial (AMIFA), which is the day family care facility of Réseau L that allows children to be taken care of in a family environment, with an approved foster parent (AMF), and the Maison de l-enfance (MDE), which is an open, inclusive, and caring place where children and parents can meet, share, have fun, and learn together.

In order to complete the administrative teams of L-AMIFA and the Maison de l-enfance, le CVAJ is looking for an

Administrative Assistant at 90%

General mission: you assume responsibility for the daily management of administrative, HR, financial, and logistical aspects for these two structures, you coordinate and pilot internal processes and you act as a strategic and operational partner to the service managements of L-AMIFA and the Maison de l-enfance.

Main responsibilities:

• Guarantee the rigorous management and processing of reception, information, files, data, mail, emails, official documents, and all other correspondence.
• Supervise and ensure the administrative, logistical, and financial organization of internal and external meetings and events.
• Manage operating permits and institutional modalities.
• Guarantee budgetary and financial monitoring in coordination with management.
• Control and ensure the validation of invoicing.
• Coordinate and follow the annual evaluation process.
• Verify the implementation and accuracy of salary variable control processes.
• Guarantee the proper administrative maintenance of personnel files (absences, holidays, training, documents, certificates, etc.).
• Coordinate the monitoring of infrastructure needs (premises maintenance, maintenance, equipment).
• Manage stocks, orders, supplies, material, and technical interventions.

Expected profile:

• CFC d'employé de commerce
• Federal Diploma of Executive Assistant or an equivalent title
• Proven experience in administration in the social or early childhood sector
• Proficiency with IT tools and management software (Excel, HR/finance tools, time management tools)
• Excellent writing skills
• Strong interpersonal skills allowing for the creation of a climate of trust and collaboration and the ability to work in a multidisciplinary team
• Capacity for analysis and written formalization of work
• Rigor, autonomy and discretion, empathy, active listening, systemic vision

Why join us?

You have a pronounced interest in the childhood and social sectors and you wish to have the opportunity to play a driving administrative role in human-sized structures committed to the childhood sector, to be integrated into a stimulating environment with dynamic teams and varied missions and to benefit from attractive working conditions, as well as recognition of skills.

Start date: 1st December 2026 or to be agreed.

Salary conditions: class 6, EQUITAS scale.

Workplaces: Rue Saint Martin 25 and Rue Côtes de Montbenon 16a in 1003 Lausanne

For any information:

Mélanie Nuzzo, director of the Maison de l'enfance, 078/201.82.57

Marie Suon, director of L-AMIFA, 077/511.05.69

We will only respond to complete files sent in a single PDF to the address Write an email no later than 30 September 2026 (files sent via the Jobup platform will not be taken into consideration).