Administrative Clerk 5

--- base: meta-keywords: meta-viewport: width=device-width, title: Administrative Clerk 5 --- Administrative Clerk 5 ============================ Organizational entity Faculty of Medicine Section / Division structures directly reporting to the Dean Function Administrative Clerk 5 Function code 510005 Maximum class 14 Body Administrative and technical staff Registration deadline Reference 7112 Job description -------------------- The Faculty of Medicine of the Université de Genève benefits from an enriching multicultural dynamic to which it contributes through its influence within the framework of its teaching and research missions and its partnership with the Hôpitaux universitaires de Genève. The Dean's Office of the Faculty of Medicine is looking for a: Administrative Clerk 5 HR at 60% ### Administrative management of senior CCER and HR coordination Attached to the Dean's Office HR team, you will assist the human resources administrator in the processing and monitoring of complex files concerning the body of senior teaching and research staff. You will also ensure the link with the Human Resources Division, the Faculty departments, and the HUG. Your main activities will be as follows: * Study and process engagement and appointment files for senior CCER, ensuring compliance with legal provisions and applicable procedures; * Ensure the follow-up of files submitted to the Commission of the teaching and research staff, from their constitution to the establishment of the contract, including job openings, checking reports, and transmission to the competent authorities; * Participate in the mandate renewal process: maintaining calendars and schedules, collecting and checking documents, preparing Commissions, drafting minutes, monitoring decisions, and transmitting final files to the HR Division; * Initiate and check contractual data, permit requests, and other administrative formalities related to engagements, in coordination with secretariats, departments, and the HR Division; * Coordinate the administrative follow-up of staff in position: updating files, extensions, absences and leave, end of mandate, retirement, and other special situations; * Act as a relay between the HR Division and the Faculty, disseminating procedures and directives, informing interlocutors, and submitting complex situations to management with proposed solutions; * Contribute to HR back-office, to the continuity of the Service, and to the development of personnel statistics as needed. Required title and skills ----------------------------- * Hold a professional maturity or an equivalent deemed training, completed by a certificate in human resources. * Demonstrate at least five years of experience in a comparable function, in the field of human resources and administrative management. * Mastery of French, good knowledge of English (minimum level B2). * Be comfortable with standard office tools and know how to adapt quickly to information systems and business applications. * Knowledge of public administration, the university environment, and the HUG is an asset. * Good analytical, synthesis, and writing skills. Ability to apply a regulatory framework to complex administrative situations. We are looking for an autonomous, rigorous, and discreet person who will know how to anticipate deadlines, prioritize, and ensure reliable follow-up of files. Your sense of service and interpersonal skills will allow you to collaborate effectively with many internal and external interlocutors. Start date ------------------- January 1, 2027 Contact ------- If you match the description above, we would be happy to receive your application file including a cover letter, a curriculum vitae, work certificates, and diplomas. The file must be submitted exclusively online by clicking on the << Postuler / Apply now >> button. Public law contract of an indefinite duration. The Université de Genève offers motivating employment conditions in a stimulating work environment. By joining us, you will have the opportunity to showcase your skills as well as your personality and contribute actively to the influence of an Institution founded in 1559. From a parity perspective, the University encourages applications from the under-represented sex. [](< >) Université de Genève * Université de Genève Rue Michel-Servet 1 1211 Geneve * [](<>) jpid84489e1jm jpit1042jm jpiy26jm