Document Information Specialist at 50% (Fixed-term contract until 31 December 2027)

The Secrétariat général des autorités judiciaires (SGAJ) is looking for a

Document Information Specialist at 50% (Fixed-term contract until 31 December 2027)
AUTJ171

The primary mission of the judicial authorities is to apply the law and administer civil, criminal, and administrative justice independently and impartially, with dignity, rigor, and diligence. They represent the third power (the judiciary) alongside the legislative power (Grand Conseil) and the executive power (Conseil d'État). The judicial authorities intend to equip themselves with a so-called records management system in order to organize efficiently and systematically all documents or data they need to carry out but also to justify their activity, with the multiple objectives of complying with legal requirements, traceability, integrity, security, and the long-term preservation of information.
The Secrétariat général, to which you are attached, plays a central role in the organization of the judicial authorities. Its mission is to provide support and expertise to the governance bodies and assumes the administrative management of the judicial authorities.

Your missions
As a document information specialist for the judicial authorities, you are responsible for the organization and management of an efficient and systematic control of documents. You supervise every step, from the creation to the preservation of documents, as well as the methods of fixation and preservation related to their form. Your mission consists of supporting the business units to identify, classify, store, and preserve documents endowed with legal value, as well as preparing their transfers and disposals. In this context, you ensure the implementation and coordination of institutional archiving within the judicial authorities. You are also in charge of the development and deployment of the institutional archiving policy, as well as the drafting of any documentation useful in this regard. As a privileged interlocutor, you answer all questions related to classification rules and archiving, both internally and externally. Within the framework of the federal project Justitia 4.0 (digitalization of Swiss Justice), you participate in reflections on the introduction of electronic document management and the transition to the digital judicial file, ensuring that the archiving policy eventually encompasses these specificities.

Your profile
Holder of a HES bachelor's degree as a document information specialist, a HES master's degree in information sciences, or a title deemed equivalent, you benefit from at least two years of experience in institutional archiving and records management, preferably in a field related to or useful for the position. Knowledge of the ArchiClass software constitutes an asset, as does a good understanding of the judicial field and the rules applicable to archiving. Excellent command of French, especially in writing, is indispensable. Recognized for your loyalty and discretion, you are strongly attached to the values of public service. Your capacity for analysis and synthesis is accompanied by a keen sense of responsibility and great autonomy in compliance with given directives. Organized and proactive, you take initiatives within the scope of your assigned competencies, adapt easily to new environments, and integrate naturally into a team. This position requires having a clean criminal record and a clean debt collection register extract.

Workplace: Neuchâtel
Application deadline: 27 September 2026
Salary: Class 5
Start of activity: 1 October 2026 to be agreed

Additional information
Mme Nele Hubaut, secrétaire générale and Mme Deise Coelho E Castro, responsable RH, by email: administrationRH.PJNE@ne.ch

👉 Working for the canton

Diversity is a fundamental value that we cultivate with conviction and we are committed to creating an inclusive environment where every person, regardless of their origin, gender, or background, feels fully integrated and valued.

What we offer you for this position

• Varied activity within a constantly evolving organization.
• Flexible working conditions in an inclusive and equitable environment.
• Quality social benefits and extensive training opportunities.