Administrative Assistant at 80%

The Université de Neuchâtel is advertising a position as an

Administrative Assistant at 80%

to be filled within the Secretariat of the Institut d’informatique (40%) and the Institut de chimie (40%) at the Faculté des sciences.

Activities
You will work under the aegis of the director of each institute. You will support the professorial teams and research staff in their administrative tasks. You will actively collaborate on the various missions of the institutes, notably: institute secretariat reception and information; drafting documents; management of files and deadlines; accounting and contractual follow-ups; hiring of collaborators and monitoring of annual contract renewals; support in obtaining visas and residence permits for foreign personnel; contribution to the organization of exam sessions; management of website content; partial management of student files for the Institut d’informatique; active collaboration between institutes and other organs of the faculty and the university.

Requirements
With a CFC as a commercial employee or an equivalent degree, you master French, have writing skills as well as very good knowledge of English both orally and in writing; a minimum of B2 is required. You possess excellent knowledge of MS Office tools and the Adobe suite as well as an ease of learning new software. You have a minimum of two years of experience in file management, in a team or independently. Knowledge of the academic field is an asset. Of an autonomous nature, you have a sense of responsibility and organization and demonstrate precision and rigor in the performance of your tasks. Possessing analytical and synthesis skills, you are a dynamic, collegial person and comfortable in your interactions with all audiences.

Start date: 1st October 2026 or to be agreed.
Application deadline: 15 September 2026

Information: Professeur Pascal Felber, director of the Institut d’informatique, by e-mail: pascal.felber@unine.ch and Professeur Stephan von Reuss, director of the Institut de chimie, by e-mail: stephan.vonreuss@unine.ch.

If you wish to take up this challenge, please apply online on our site www.unine.ch under the heading "emploi" by attaching your complete file (cover letter, CV, diplomas and work certificates).
We specify that only applications submitted online on our recruitment platform will be considered.
The Université de Neuchâtel attaches particular importance to equality and diversity: www.unine.ch/egalite.