360° Management & PPE Assistant 50% (M/F) for our Montreux agency

Our real estate agency, a member of USPI Vaud and SVIT, active for over 60 years throughout Romandie, is a family business of more than 45 employees. Our areas of activity focus mainly on the management of rental buildings and administrative management, the administration of co-ownerships, the promotion of properties for rent, as well as development.

We offer our clientele a personalized approach for each file as well as a privileged contact, which allows us to stand out from our competitors. We build loyalty through our involvement and the quality of our work.

In order to strengthen our teams and satisfy the growing demand of our clientele, we are looking for

360° Assistant 50% (M/F) for our Montreux agency

Your mission:

You ensure the smooth administrative and operational functioning of the agency and play a central role in its daily organization.

In this capacity, you will take charge of:

Daily management of the agency

• Telephone reception and mail management
• Processing of emails and general administrative support
• Updating the window display and monitoring advertisements
• Management and ordering of supplies (office equipment, consumables, etc.)
• Active contribution to the overall smooth functioning of the agency
• Coordination with headquarters and various internal services

Support in management & PPE

• Administrative management of management and PPE files
• Organization of general assemblies (notices, preparation, minutes – some evening sessions possible)
• Drafting of leases, amendments and correspondence
• Follow-up of tenant and co-owner files
• Participation in the management of vacant housing and viewings
• Carrying out move-in/move-out inspections
• Claims management
• Processing of invoices
• Close collaboration with the accounting department

Interface with tenants, co-owners, artisans and suppliers

Your profile:

• CFC as a commercial employee (ideally in property management) or training deemed equivalent ;
• Successful experience in a similar function in Switzerland with at least 3 years of experience
• Good mastery of IT tools (MS-Office); experience with GARAIO REM / IGERE is a plus
• Perfect mastery of the French language (oral and written), English is an asset
• Excellent organization and sense of priorities
• Loyal, reliable, autonomous and proactive person
• Strong sense of responsibility and ability to manage several tasks simultaneously
• Spirit of initiative and solution orientation
• Interpersonal ease and excellent communication
• Possession of a valid driver's license is indispensable

We offer:

Joining Rilsa means joining a company recognized for its professionalism and its proximity to its clients, offering a human-scale, dynamic and empowering work environment.

• A key position within a human-scale agency
• A central role with autonomy and responsibilities
• A dynamic and developing work environment
• Prospects for evolution based on your commitment and skills

Loyalty, performance, dynamism are the qualities of spirit that drive our employees. If you also share these values, we would be delighted to review your application.

Start date:

Immediately or to be agreed

j4id10438515jm j4it1042jm j4iy26jm