Specialist Project Administration & Governance (60–80 %) (m/f/d), fixed-term

At Accelleron, you go further! Building on the success story of more than 100 years of ABB Turbocharging, you will become part of a team of real female and male experts in an exciting international environment, who are committed to excellence together. As a trusted partner, we support our customers in the transition to sustainable industries with innovative technology, expertise, and intelligent solutions.

We promote diversity and inclusion in all dimensions (e.g., gender, LGBTQ+, ethnicity, age, disability, religion, or other characteristics), as we welcome and celebrate individual differences.

Job Description:

This position is fixed-term for two years, with the possibility of extension.

In this role, you will support the Project Managers in Real Estate & Facility Management in structured, efficient, and traceable project execution. The responsibility for scope, technical solutions, costs, deadlines, and project results remains with the respective Project Manager. You will take the lead in project administration, documentation quality, standards, processes, and cross-cutting project transparency. In doing so, you create a reliable basis for project control and continuously develop the way of working within the RE/FM project portfolio.

Your Responsibilities:

Project Administration & Support of Project Managers

• Supporting Project Managers with project structure, status overviews, pending items, decisions, meetings, and project documentation.
• Preparation and follow-up of decision bases, CAPEX documents, minutes, and relevant project information.
• Support during project completion, acceptances, and structured handover to operations, FM, and IFM service providers.

Project Governance, Processes & Quality

• Establishment, maintenance, and further development of uniform project processes, standards, templates, and checklists.
• Ensuring complete, up-to-date, and traceable project documentation throughout the entire project lifecycle.
• Reviewing defined process and documentation requirements as well as organizing Lessons Learned and improvements.

Project Transparency & Reporting

• Establishment and maintenance of cross-cutting project overviews for Real Estate & Facility Management.
• Ensuring transparent information on status, deadlines, pending items, risks, decisions, and next steps.
• Supporting Project Managers and management during reviews, reports, and consistent follow-up of measures.

Procurement & Supplier Support

• Close cooperation with SCM and Project Managers during tenders, obtaining quotes, offer comparisons, and award documentation.
• Coordination of administrative supplier onboarding topics such as NDAs, required supplier documents, and ordering documentation.
• Support for communication and documentation with planners, contractors, and service providers. SCM remains the owner of the procurement process.

Systems & Document Management

• Structured use and further development of project filing in Microsoft Teams and SharePoint.
• Use of Microsoft Planner for task, pending item, and measure management, as well as ensuring a consistent filing structure.
• Support for the further development of digital tools and working methods in RE/FM project management.

Your Profile:

• Completed commercial, technical, or real estate-specific training or a comparable qualification.
• Several years of experience in project administration, project coordination, PMO, construction/real estate administration, or a comparable environment.
• Very structured, reliable, and diligent way of working with a strong sense of quality and responsibility.
• Experience in document, pending item, and process management, as well as in supporting multiple Project Managers and internal interfaces.
• Good understanding of project processes as well as procurement and supplier processes.
• Very good German language skills, written and spoken.
• Proficient use of Microsoft Teams, Microsoft Planner, SharePoint, and common Microsoft Office applications.

Advantageous:

• Experience in the Real Estate, construction, infrastructure, or Facility Management environment, ideally in an industrial company.
• Knowledge of CAPEX processes, tenders, offer comparisons, and supplier onboarding.
• Experience in process optimization, standardization, or in establishing a PMO/project governance structure.
• Knowledge of Meisterplan and/or AutoCAD.
• English language skills.

How we measure success in this role:

• Project Managers are tangibly relieved of administrative and coordinative tasks and can focus on leading their projects.
• Project documentations are complete, up-to-date, uniformly structured, and traceable at all times.
• Project status, pending items, decisions, risks, and next steps are transparent and up-to-date.
• Standards, processes, templates, and filing structures are practical, established, and continuously developed.
• Procurement and supplier onboarding documents are complete and prepared in good time for SCM and the project managers.
• Project completions and handovers are carried out in a structured, documented manner without loss of information.
• The role creates commitment and quality across the RE/FM project portfolio without taking over the project responsibility of the Project Managers.

We look forward to your application (preferably in English). If you would like to learn more about Accelleron, visit our website accelleron.com.

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