Reception & Office Management Employee 80% (temporary until September 2027) - If you only answer the phone here, you haven't understood the job-

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ID:Category: Commercial Region: Central Switzerland
Reference: Reception & Office Management Employee 80%

Four days. Many tasks. One central role.

A professional reception is much more than a friendly greeting. It is a business card, an information hub, an organizational center, and sometimes also the first point of contact when something does not go according to plan. For the location of an internationally active company from the pharmaceutical industry in Rotkreuz, we are looking for an upbeat, eloquent, and organizationally savvy personality who enjoys taking responsibility, starting immediately.

The position is to be filled as part of a fixed-term temporary assignment until approximately September 2027. Work is carried out from Tuesday to Friday from 08.00 - 12.00 and from 13.00 - 16.30. This requires interpersonal skills, organizational talent, and a certain joy in daily improvisation. Because at the reception, much can be planned. Rarely everything. Therefore, we are looking for, immediately or by arrangement, one

Reception & Office Management Employee 80% (temporary until September 2027) - If you only answer the phone here, you haven't understood the job- #

These are your tasks

• You are the first point of contact for employees, visitors, business partners, and external service providers. At the same time, you undertake numerous organizational and administrative tasks that are indispensable for smooth site operations
• Friendly reception and the care of visitors are as much part of your tasks as operating the telephone switchboard, processing various email inboxes, and the competent forwarding of inquiries
• The coordination of incoming and outgoing mail, parcel deliveries, as well as national and international courier services is also your responsibility
• The administration of employee IDs, access permissions, keys, and parking space assignments using appropriate systems is also part of your area of activity
• You are responsible for ordering office supplies, business cards, and IDs, as well as for the coordination of smaller services and a constantly well-maintained reception area
• Additionally, there is the creation of visitor and telephone statistics, the checking of invoices, the administration of administrative applications, and support with organizational issues
• Your area of responsibility is rounded off by defined control tasks in the areas of first aid, fire reporting, and access security, as well as cooperation with the responsible service providers

What you should bring with you

• You have professional experience in a comparable function in reception, at a reception desk, or in office management. You know the requirements of a professional corporate environment and feel comfortable in a role where a wide variety of people and concerns come together
• You have a very good command of German, French, and English, both spoken and written. You work routinely with common MS Office applications, especially Outlook, Word, Excel, and PowerPoint
• You are friendly, discreet, and reliable, think ahead, and maintain an overview even when various concerns require your attention simultaneously
• A good dose of pragmatism, polished manners, and an independent way of working round off your profile
• It is not decisive that you know everything. But that you can think ahead and set priorities

Interested? Then I look forward to your application. Questions? Simply call me.

PKS Personal AG

Herr Markus Schneider
Senior HR Consultant
Hauptstrasse 100
CH-4102 Binningen
Schweiz

Telefon: +41 61 205 99 32

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