Coordinator: Event Personnel & Administration 50-100 %

Do you enjoy taking responsibility, organizing independently, and maintaining an overview even when many people, dates, and information must be coordinated simultaneously?

To strengthen our team, we are looking for a committed personality starting December 2026 or by arrangement for the coordination of our event personnel and the associated administration. Depending on availability and experience, the workload can start at 50-60 % and be expanded by arrangement.

Your main area: Event personnel
The focus of your activity lies in the complete organization and support of the personnel for our main events Greenfield Festival, Internationales Trucker & Country-Festival and Touch the Mountains as well as for other events. In doing so, you take independent responsibility for the entire personnel process – this includes in particular:

• Planning of personnel requirements
• Recruitment and selection of event personnel
• Deployment and shift planning
• Creation and preparation of deployment information, briefings and personnel documents
• Ongoing communication with employees
• Coordination of changes, cancellations and replacements
• Support and coordination of personnel or the supervisors on site
• Preparing deployment areas on site (providing necessary material for personnel)
• Control of deployment times and work reports
• Administrative follow-up processing and evaluation of personnel deployments

Administration and festival tools
Various new digital management tools are being created for the Greenfield Festival and the Trucker & Country-Festival. You are responsible for the administrative processing and ongoing maintenance of the areas assigned to you.

This includes:

• Recording, checking and updating data
• Preparation and dispatch of information and documents
• Monitoring of deadlines, feedback and open points
• Administrative support of various ticketing, membership and premium programs
• Processing of Truck Registration and participant management
• Communication with participants, employees, partners and other stakeholders
• General administrative and organizational work

Projects and events
Additionally, you support us with selected projects and events:

• Administrative and organizational project support
• Creation of overviews, documents and presentations
• Coordination of smaller areas of responsibility
• Occasional collaboration on corporate events and other events

What you bring with you

• Commercial training or a comparable qualification
• Experience in administration, personnel planning or coordination
• Strong sense of responsibility and the ability to manage your own area of responsibility independently
• Structured, precise and reliable way of working
• Organizational talent, strong communication skills and enjoyment in dealing with people
• Very good German skills as well as proficiency in using MS Office and digital tools
• Flexibility during intensive event phases as well as willingness for event-related evening and weekend assignments

What awaits you

• A versatile function with your own area of responsibility
• Collaboration on some of the best-known festivals and events in Switzerland
• A varied working day between personnel organization, administration and event operations
• A motivated and uncomplicated team with short decision-making paths
• A modern workplace in Matten bei Interlaken