Administrative Assistant Accounting & HR – 60 to 80%

On behalf of one of our clients, a human-sized structure active in administrative, accounting, and HR services, Just Ask Me is looking for an administrative assistant to strengthen its team.

The position is aimed at a versatile, autonomous, and organized person wishing to evolve in a function combining accounting, payroll management, social insurances, and HR administration.
Responsibilities may evolve progressively depending on your experience, your autonomy, and your skills.
You will join a human-sized structure in which the quality of work, autonomy, organization, and the search for concrete solutions occupy an important place.

Profile:
Proven professional experience in accounting, fiduciary, and/or human resources
Good practical knowledge in accounting
Knowledge in payroll management and social insurances constitutes a real asset
Very good mastery of IT and digital tools
Excellent mastery of French
Good knowledge of German appreciated
Autonomous and responsible
Rigorous, reliable, and organized
Capable of managing several files and priorities simultaneously
Possessing a logical and solution-oriented mindset
At ease in researching information and resolving problems
At ease in contact with clients and collaborators
Curious and eager to learn
Interested in digitalization and continuous improvement
Versatile, adaptable, and appreciating teamwork

Tasks:
Maintenance and monitoring of current accounting
Entry, control, and filing of accounting documents
Reconciliations and consistency checks
Monitoring of debtors and creditors
Invoicing and administrative follow-up of mandates
Preparation of elements necessary for closings
Preparation of documents necessary for tax declarations
Follow-up of missing information and documents with clients
Preparation, processing, and control of salaries
Administrative management of personnel entries, changes, and exits
Notifications and follow-up with social insurances
Administrative management of absences, illnesses, and accidents
Preparation of certificates, attestations, and documents related to salaries
Monitoring of deadlines and control of the completeness of files
Preparation of employment contracts, letters, and HR administrative documents
Creation, management, and updating of employee files
Administrative follow-up of absences and events related to personnel
Contacts with collaborators, clients, insurances, and administrations
Support in the preparation and follow-up of various HR files
Organization and digital document management
Participation in the standardization of processes and internal templates
Identification of tasks that can be simplified, automated, or digitalized
Proposal and implementation of concrete improvements in work organization

The position:
This function offers real versatility between accounting, administration, and human resources.

Workplace: Sugiez region (FR)
Activity rate: 60 to 80 %
Start date: to be agreed