Administration Assistant 50-60%

Administration Assistant 50-60% #

DKF Operations / Department Secretariat ##

Universitätsspital Basel holds a leading role in the (inter-)national medical and research landscape. Our campus in the heart of the city of Basel stands for innovative strength, development opportunities, and interdisciplinary cooperation.

01.11.2026

Petersgraben 4, 4031 Basel

Those who work at Unispital Basel benefit from attractive working conditions and many advantages.

Your benefits at USB ###

• Attractive salary policy and excellent social benefits
• Discounts in the areas of shopping, sport, and leisure
• Support with relocation and apartment searching
• 25 vacation days plus 5 also free flex days
• Support with further education, training, and career planning
• Campus in the heart of Basel and in the Dreiländereck
• Comprehensive childcare options
• Free sports and exercise program

What you can achieve ###

• Support with employment contracts, workload changes, and departures according to existing checklists
• Maintenance and updating of time and absence data including the execution of monthly closings
• Planning and organizational preparation of team meetings, management retreats, departmental events, and team events
• Support in the creation and processing of invoices as well as in the accounting and administrative checking of incoming invoices.
• Participation in financial evaluations and in administrative tasks within the framework of monthly closings
• Contact person for general administrative employee concerns

What you bring with you ###

• Completed commercial training or equivalent professional experience in administration and coordination
• Experience in the independent processing of administrative tasks as well as in appointment management
• Confident handling of MS Office; experience with HR, time management, or ERP systems is an advantage
• Structured, reliable, and service-oriented way of working as well as a good sense for deadlines and priorities
• Enjoyment of collaborating with different stakeholders and supporting a departmental Management Office
• Very good German skills in spoken and written form as well as good English skills